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Regulators Update BSA/AML Exam Manual Sections

Just in time for the effective date of FinCEN’s Customer Due Diligence (CDD) and Beneficial Ownership Rules, on May 11, 2018 the Federal Financial Institutions Examination Council (FFIEC) published updates to its Bank Secrecy Act/Anti-Money Laundering Examination ManualThe FFIEC is an interagency body comprised of representatives of the U.S. Federal Reserve Board, the FDIC, OCC, CFPB, NCUA, and state banking regulators.  The agencies’ changes (1) replace existing CDD sections of the manual and (2) add new Beneficial Ownership overview and exam procedures sections, in each case corresponding to the new CDD and Beneficial Ownership requirements.

The publication of this new content was announced through separate press releases by the FDIC, OCC, and NCUA.  The OCC’s release (OCC Bulletin 2018-12) makes the technical point that the new CDD content replaces pages 56-59 of the FFIEC manual, last updated in 2014, and the FDIC’s release (FIL-26-2018) adds that the new sections will be incorporated into the manual in its next update.  The FFIEC’s examination manual is used by the bank regulators in conducting supervisory BSA/AML exams and features step-by-step review procedures to be used by examiners, consistent with the FFIEC’s statutory purpose of establishing uniform forms and regulatory examination processes.

One doesn’t generally expect new substantive guidance or interpretation to emerge from the FFIEC examination procedures, but a review of this new content emphasizes the following:

(1) BSA/AML exams including scope periods on or after May 11, 2018 will feature scrutiny of new accounts opened on or after that date.  At this point, the CDD and Beneficial Ownership rules are live and in full effect, and institutions will be expected to adhere to them.  For example, the revised examiner’s guide specifies:  “3. On the basis of a risk assessment, prior examination reports, and a review of the bank’s audit findings, select a sample of new accounts opened for legal entity customers since May 11, 2018 to review for compliance with the Beneficial Ownership Rule.”  The transition and implementation period for this rule is officially over.

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Implications of CFPB’s Reminder regarding Confidentiality of Examination Materials

On January 27, 2015, the Consumer Financial Protection Bureau (“CFPB”) issued Compliance Bulletin 2015-01 as a “reminder” of certain confidentiality and disclosure requirements related to CFPB examinations and investigations.  Though the CFPB’s Bulletin did not cite examples of historic violations, those subject to the CFPB’s authority should assess their practices, particularly in litigation, with respect to the disclosure of information and be sensitive to the Bulletin’s message in doing so.

The Bulletin provides warnings of two types of potential violations.  One type arises out of a financial institution’s obligations with respect to “confidential supervisory information (CSI).” Examples of CSI include but are not limited to:

  • CFPB examination reports and supervisory letters;
  • All information contained in, derived from, or related to those documents, including an institution’s supervisory Compliance rating;
  • Communications between the CFPB and the supervised financial institution related to the CFPB’s examination of the institution or other supervisory activities; and
  • Other information created by the CFPB in the exercise of its supervisory authority.

Specifically, according to the Bulletin, a supervised entity may commit a violation if it discloses CSI or other “confidential information”  to a third party without CFPB consent.  This is true even if the supervised entity enters into a non-disclosure agreement with a third party.

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